Current legislation (Regulatory Reform (Fire Safety) Order 2006) has moved from a fire certificate scheme, issued and policed by the fire and rescue service, to a risk assessment based system where every building owner / occupier has a legal responsibility to ensure that a fire risk assessment is carried out, and that the findings / recommendations are implemented.

The responsible person must make a suitable and sufficient assessment of the fire risk so as to identify the general fire precautions necessary to protect all building occupants and reduce the instances of fire occurring.

Fire Safety Services fire advisors can conduct a fire risk assessment on your behalf and on completion provide you with a comprehensive document called a fire safety management plan

Points to remember when conducting a fire risk assessment

It is important that if you carry out your fire risk assessment yourself that you do it in a practical and systematic way. It must take the whole of the workplace into account, including outdoor locations and any rooms and areas which are rarely used.

If your workplace is in a building shared with other employers, you and all the other occupiers and any other person(s) who have control of any other part of the workplace will need to discuss your risk assessment.

In a shared building it is imperative that all responsible persons; Communicate, Co-operate and Co-ordinate their findings with their fire risk assessments.

It must be stressed that an assessment of the risk of fire is not intended to be a fire safety manual; it is a living document, in that it cannot remain valid for an unlimited length of time. A fire risk assessment is likely to cease being valid, if for example: Material alterations to the building take place

A significant change occurs in the matters taken into account when the fire risk assessment was carried out

A significant change in fire precautions occurs
There are any other reasons to suspect that the fire risk assessment may no longer be valid.
The simplest way to conduct a fire risk assessment is to follow the five step assessment
process as outlined below.

  • Identify Fire Hazards
  • Sources of ignition
  • Sources of fuel
  • Work processes
  • Identify who is at risk
  • People in and around the premises
  • People especially at risk.
  • Evaluate the risk
  • Are existing fire safety measures adequate?
  • Control of ignition sources/ sources of fuel
  • Means of escape.
  • Maintenance and testing of fire precautions
  • Fire Safety training of employees
  • Carry out any improvements
  • Record – Plan – Inform – Instruct – Train
  • Record significant findings and action taken
  • Prepare an emergency plan
  • Inform, instruct and train employees in fire precautions.
  • Review
  • Keep assessment under review
  • Revise if situation changes.

Please note, that if you employ five or more staff or the premise is licensed the fire risk assessment must be documented and be available for all staff. Any significant findings should be documented and with the actions you have taken.


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